QSHE
Quality, Safety, Health, and Environment The QSHE section focuses on documents related to quality management, safety protocols, health initiatives, and environmental policies. This structure ensures compliance with regulatory standards and promotes a safe and efficient workplace.
DirectoryQSHE/
DirectoryBarrow/
DirectoryCertifications/
DirectoryCompliance/
- …
DirectoryCyber_Essentials/
- …
DirectoryISO_Certifications/
- …
DirectoryRepresentative_Certifications/
- …
DirectoryRisk_Assessments/
- RiskAssessment_WarehouseOperations_2025.docx
- RiskAssessment_ProjectX.docx
DirectoryIncident_Reports/
- IncidentReport_1234_2025.pdf
- IncidentReport_4567_2025.docx
DirectoryEnvironmental_Policies/
- WasteManagementPolicy_2025.pdf
- SustainabilityPlan_2025.pdf
DirectoryAudits_Inspections/
- InternalAudit_Q1_2025.pdf
- InspectionReport_Factory_2025.pdf
DirectoryContinuous_Improvement/
- ActionPlan_SafetyImprovements_2025.xlsx
- SuggestionLog_2025.xlsx
DirectoryAberdeen/
- …
The File Tree is a visual representation of the folder structure for the QSHE site. It should give you an idea of how the site is structured.
Folder Descriptions
Risk Assessments
The Risk Assessments folder includes detailed evaluations of potential risks for tasks, projects, or locations.
Examples:
| File Name | Description |
|---|---|
RiskAssessment_WarehouseOperations_2025.docx | Risk assessment for warehouse operations. |
RiskAssessment_ProjectX_2025.docx | Risk assessment for Project X. |
Naming Conventions:
[DocumentType]_[Location|ProjectName]_[Year].[Extension]
Incident Reports
This folder documents incidents, including near misses and accidents, and their resolution.
Examples:
| File Name | Description |
|---|---|
IncidentReport_1234_2025.pdf | Report for incident #1234 in 2025. |
IncidentReport_4567_2025.docx | Report for incident #4567 in 2025. |
Naming Conventions:
[DocumentType]_[IncidentNumber]_[Year].[Extension]
Environmental Policies
This folder contains policies and plans related to environmental sustainability.
Examples:
| File Name | Description |
|---|---|
WasteManagementPolicy_2025.pdf | Guidelines for managing waste. |
SustainabilityPlan_2025.pdf | Sustainability initiatives for 2025. |
Naming Conventions:
[Policy|Plan]_[Subject]_[Year].[Extension]
Audits and Inspections
This folder is for audit reports, inspection records, and related documentation.
Examples:
| File Name | Description |
|---|---|
InternalAudit_Q1_2025.pdf | Report for the first quarter internal audit. |
InspectionReport_Factory_2025.pdf | Factory inspection report for 2025. |
Naming Conventions:
[DocumentType]_[Subject]_[Year|Quarter].[Extension]
Continuous Improvement
This folder tracks suggestions, action plans, and improvements made over time.
Examples:
| File Name | Description |
|---|---|
ActionPlan_SafetyImprovements_2025.xlsx | Action plan for safety improvements. |
SuggestionLog_2025.xlsx | Log of employee suggestions for 2025. |
Naming Conventions:
[Type]_[Description]_[Year].[Extension]
Best Practices
-
Version Control:
- Update all documents annually or after audits.
- Use version numbers to distinguish updates (e.g.,
v1.1).
-
Regular Reviews:
- Risk assessments should be updated semi-annually.
- Environmental policies should align with the latest regulations.
Frequently Asked Questions
Who is responsible for maintaining QSHE documents?
Michael Fletcher (mf@rov.tech) is responsible for maintaining and updating this section, with input from HR and other relevant teams.
How are risk assessments organised?
Risk assessments are categorised by location or project for ease of reference. Each file is named to include the specific context and year.
Additional Resources
- ISO Standards: ISO9001 Certification Guidelines
- Training: Refer to the Training Records for employee certifications.
- Incident Reporting: Submit new incidents through email to mf@rov.tech.